Privacy and Data Protection

RNS DATA PROTECTION AND PRIVACY POLICY

The Royal Numismatic Society (“we”) are committed to protecting and respecting your privacy.

This policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting https://numismatics.org.uk you are accepting and consenting to the practices described in this policy.

For the purpose of the Data Protection Act 1998 (the Act) the data controller is

Rebecca Darley

Department of History, Classics and Archaeology
Birkbeck, University of London
Room 211
27 Russell Square
London
WC1B 5DQ

Information we may collect from you

We may collect and process the following data about you:

  • Your name, address, email address and telephone number as part of your application for membership of the RNS

Information you give us

• You may give us information about you by filling in forms on our website, or by corresponding with us by telephone, email or otherwise. This includes information you provide when you subscribe to our newsletter, and when you report a problem with our site. The information you may give us may include your name, email address, postal address and telephone number.

Information we collect about you

With regard to each of your visits to our site we may automatically collect the following information:

• technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform;

• information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our site (including date and time); page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page and any phone number used to call our customer service number.

Information we receive from other sources

We are working closely with third parties (including, for example, numismatic societies, business partners, sub-contractors in technical, payment and delivery services, advertising networks, analytics providers, search information providers) and may receive information about you from them.

Uses made of the information

We use information held about you in the following ways:

A: Information you give to us:

1. When using an online form

•We ask for your details so we can respond in an appropriate way, for example when enquiring about the newsletter requesting materials.

•If you have given your consent, you may be contacted with relevant promotions, offers or information that you have expressed an interest in or that might be of interest to you. If you wish us to stop contacting you please email info@numismatics.org.uk

2. When signing up for e-mail updates

•We ask for your details so we can add you to our email database and send you updates you’ve requested. This information will not be given to any third party, except to the extent and for the purpose we may be required to do so by any law. If you wish us to stop contacting you please email info@numismatics.org.uk

3. When applying for membership

We ask for your details so we can add you to our membership database. This information will be used to

  1. Correspond with you regarding RNS business such as annual lectures, newsletters from the Council, AGM announcements and elections
  2. Send you the Money and Medals Network Newsletter 3 times a year, which all members are eligible to receive
  3. Send you the Numismatic Chronicle, which all members are eligible to receive

B: Information we collect about you

We will use this information:

•to administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;

•to improve our site to ensure that content is presented in the most effective manner for you and for your computer;

•to allow you to participate in interactive features of our service, when you choose to do so;

•as part of our efforts to keep our site safe and secure;

•to measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you;

•to make suggestions and recommendations to you and other users of our site about goods or services that may interest you or them.

Information we receive from other sources

•We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive).

Disclosure of your information

For item 3.2 we will give your email address to the Money and Medals Network editor for the purposes of sending you the Money and Medals Newsletter only. Your data will not be used for any other purpose by this third party.

Fir item 3.3. we will give your address to our publishing distributor for the purposes of sending you the journal. Your data will not be used for any other purpose by this third party.

We may disclose your personal information to third parties:

• If RNS or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.

• If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements; or to protect the rights, property, or safety of RNS, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. Such staff may be engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

All information you provide to us is stored on our secure servers. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Your rights

Our site may, from time to time, contain links to and from the websites of our partner networks, and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

Access to information

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Changes to our privacy policy

Any changes we may make to our privacy policy in the future will be posted on this page. Please check back frequently to see any updates or changes to our privacy policy.

Contact

Questions, comments and requests regarding this privacy policy should be addressed to info@numismatics.org.uk

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